Microsoft Word Interview Preparation Guide

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Yes! To make your own toolbar:

1. Choose Toolbars from the View menu.
2. Select Customize.
3. Click on the Toolbars tab, then click on the New button.
4. Give the toolbar a name.

You can also choose to make this toolbar available to the Normal template (all documents) or the current document only. A small toolbar palette will appear on the screen. Click on the Commands tab, select a Category, then drag the commands you want onto your new toolbar.

Sure. To remove menu items:

1. Choose Toolbars from the View menu.
2. Select Customize.
3. Once the Customize dialog box is open you can drag unwanted items off of any of the menus.

To add a command to a menu:

1. Click on the Commands tab.
2. Select a Category, then drag the command you want onto any of the menus.

To restore a menu to its original setup, follow the steps above, but right-click on the menu you want to restore and select Reset.

NO! When you remove the checkmarks by the items in the SHOW menu, it just hides the revisions. The revisions will show up the next time that the document is opened either by yourself or by the reviewers.

There is only one way to remove revisions and comments and that is by accepting or deleting them.

Choose What's This? from the Help menu. The mouse pointer will turn into a pointer with a "?" symbol. Click on any button (or any other element or object on the screen) and Word will give you some information. Also, Shift+F1 will turn on the What's This? feature.

If all or part of your document gets flagged as being in a language for which you do not

have a dictionary installed, the Speller skips over those parts. Also, it appears that Word

will sometimes flag documents created by other programs for "no proofing". If Word will not

check your spelling, make sure the Speller is using the English dictionary and that none of

the text is flagged for proofing in another language (or not at all):

1. Select the entire document
2. Choose Language from the Tools menu, then choose Set Language.
3. Select U.S. English.
4. Make sure the Do not check spelling and grammar check box is NOT checked.
5. Click OK.

1. Select the entire document
2. Choose Language from the Tools menu, then choose Set Language.
3. Select U.S. English.
4. Make sure the Do not check spelling and grammar check box is NOT checked.
5. Click OK.

1. Select the block of text you want the Speller to skip.
2. Choose Language from the Tools menu, then choose Set Language.
3. Check the Do not check spelling and grammar check box.
4. Click OK. When the Speller is finished, you'll see the message: The spelling and

grammar check is complete. Text marked with "Do not check spelling and grammar" was skipped.

Most of these settings are on the Tools menu. The Options command will display a screen that contains several tabs where you can make all sorts of changes that affect Word's behavior. The Customize command allows you to change Word's menus and toolbars. The View menu has some options for changing the appearance of the Word screen.

The rest of the answers in the Word Annoyances section and in the Word Screen section cover a number of the various ways you can customize Word and alter its behavior.

Word has a feature that will generate a table of contents for your document. However,

you must format your chapter or section headings with certain "heading styles" that Word

uses to determine the text for the table of contents entry, as well as the page number where that section or chapter begins. To mark a chapter or section heading so it will appear in your table of contents:

1. Select the chapter or section heading.
2. Choose Heading 1 from the Styles list on the Formatting toolbar.
For subheadings, choose Heading 2, Heading 3, etc.

When you have finished typing your document, you can generate your table of contents:

1. Place the cursor where you want to insert the table of contents.
2. Choose Index and Tables (or Reference, then Index and Tables) from the Insert menu
3. Select Table of Contents tab, then and select the style you want.
4. Choose OK to insert the table of contents into your document.

If you edit your document after creating the table of contents, you will have to update it:

1. Click to the left of the table of contents you want to update.
2. Press F9.

Note: When you update the table of contents, any text or formatting you added to the finished index or table is lost.

Yes, there are several options on the reviewing toolbar for previewing your doument.

Choose the options from the drop-down menu in the Display for Review box.

1. Choose Save As from the File menu.
2. In the Save as type box, select the file type you want to use.

If you're not sure what file type will work (such as when you are sending a document to

someone else) choose Rich Text Format (*.rtf) or WordPerfect 5.1 for DOS (*.doc). All recent

word processing programs for Windows or Macintosh can read either of these formats. However,

the conversion is sometimes not perfect and any formatting Word cannot convert will be

discarded. See Can Word open WordPerfect files? for some related information.

1. Select the font
2. Select the font size
3. Click on the text tool bar (located on the left horizontal lower tool bar). This tool enables you to enter text
4. Place the cursor where you want to begin typing. Click the mouse button to begin entering text
5. Type the title of your favorite movie. Notice that the text appears in its own text box. Click outside this box to make it disappear and then click back on the text to make the box reappear

Simply open a new file and you will be able to enter the text at the starting of the page. If you want to enter the text at the end or between or elsewhere just double click where you want to enter the text.

To insert an image file into your document:

1. Choose Picture from the Insert menu.
1. Choose Clip Art for the built-in clips, locate a clip in one of the clip categories, click on the clip, then click on the first icon in the pop-up menu (this is the Insert Clip button). The Clip Gallery may seem confusing, especially if you used Clip Art in previous versions of Office. Once you are in Clip Art, you can press F1 for help on using the Clip Gallery.
2. To insert a file you have saved on your computer, Choose File, locate the file, then click Insert.

To change the flow of text around a graphic object:

1. Select the picture.
2. Choose Picture from the Format menu.
3. The Layout tab has several options; the other tabs (Colors and Lines, Size, and Picture) allow you to make some changes to the graphic object.

Another method is to simply copy a picture you have open in a graphics application, then paste it into your Word document.

Select the text you want to proof, then choose Language from the Tools menu. Select Set Language, then choose the language from the list. The Speller and other proofing tools use the dictionaries for the selected language, if they are available. If you click on the Default button, you can set the default language to the one you selected from the list. Word 2000 and XP come with dictionaries for English, Spanish, and French. Proofing tools for other languages can be obtained from a licensed reseller.

1. Choose Insert from the Table menu.
2. Select Table to display the Insert Table dialog box.
3. Set the number of columns and rows under Table Size (you can also make other table format selections under AutoFit Behavior and by clicking on the AutoFormat button).

Use the other options on the Table menu to change the appearance of your table once it has been created. There is also an Insert Table button on the Standard toolbar that allows you to create a table by clicking and dragging through a grid to specify the number of rows and columns for the table. Click here to download a Word document that describes tables in more detail.

The "Reveal Codes" as implemented in WordPerfect are nowhere to be found. [EMPHASIS]Not there; sorry ... get over it.[emphasis] See How can I diagnose formatting problems? for more information

You can produce an abstract or summary of any Microsoft Word reports by using the AutoSummarize command.

1. Open the Microsoft Word document.
2. From Tools on the menu bar choose AutoSummarize.
3. In the AutoSummarize dialog box choose the type of summary that you want to produce:

* Highlight key points
* Insert Executive summary or an abstract at the top of the document
* Create a new document
* or Hide everything but the summary

AutoText is a way to store and quickly insert text, graphics, fields, tables, bookmarks, and other items that you use frequently. Word comes with a library of AutoText entries (see the items listed under AutoText on the Insert menu or turn on the AutoText toolbar, then click on All Entries). You can create your own AutoText entries with either of the following methods.

Method 1:

1. Choose AutoCorrect or AutoCorrect Options from the Tools menu, then click on the AutoText tab.
2. Type the text of your new AutoText entry in the Enter AutoText entries here box, then click on Add.
3. Make sure the Show AutoComplete tip check box is checked.
4. Click OK.

Word will show a tip on the screen after you type the first 4 or 5 letters that match the AutoText entry. Press Enter to accept the entry or keep typing to ignore it. If AutoComplete is turned off, you can insert AutoText entries with the AutoText toolbar (see Method 2).

Method 2:

1. Turn on the AutoText toolbar (choose Toolbars from the View menu, then select AutoText).
2. Select the text you want for an AutoText entry, then click on the New button on the AutoText toolbar.
3. Make up a shortcut name for this entry.
4. To use the shortcut, type the shortcut, then immediately press F3.

Word stores custom AutoText entries on the local machine, so this feature may not be very useful in a student lab or other shared computer environment. Click here to download a Word document that includes more information about AutoText and how to use it (this document also includes information about Styles and Templates).

AutoText is a way to store and quickly insert text, graphics, fields, tables, bookmarks, and other items that you use frequently. Word comes with a library of AutoText entries (see the items listed under AutoText on the Insert menu or turn on the AutoText toolbar, then click on All Entries). You can create your own AutoText entries with either of the following methods.

Method 1:

1. Choose AutoCorrect or AutoCorrect Options from the Tools menu, then click on the AutoText tab.
2. Type the text of your new AutoText entry in the Enter AutoText entries here box, then click on Add.
3. Make sure the Show AutoComplete tip check box is checked.
4. Click OK.

Word will show a tip on the screen after you type the first 4 or 5 letters that match the AutoText entry. Press Enter to accept the entry or keep typing to ignore it. If AutoComplete is turned off, you can insert AutoText entries with the AutoText toolbar (see Method 2).

Method 2:

1. Turn on the AutoText toolbar (choose Toolbars from the View menu, then select AutoText).
2. Select the text you want for an AutoText entry, then click on the New button on the AutoText toolbar.
3. Make up a shortcut name for this entry.
4. To use the shortcut, type the shortcut, then immediately press F3.

Word stores custom AutoText entries on the local machine, so this feature may not be very useful in a student lab or other shared computer environment. Click here to download a Word document that includes more information about AutoText and how to use it (this document also includes information about Styles and Templates

Yes, uncheck the items and reviewers that are not to be reviewed on the SHOW menu of the Reviewing Toolbar.

Yes! This feature is called "Collect and Paste." Just copy up to 12 blocks of text (24 blocks in Word XP/2003), then, when you're ready to paste use the Clipboard toolbar in Word 2000 or the task pane on the right side of the screen in Word XP/2003. You can paste everything at once, or individual items in different locations. Hover the mouse over the icons on the Clipboard toolbar or on the task pane on the right side of the screen to get a preview of the content.

To turn Track Changes on or off choose one of these methods:

* Double-click on TRK in the Status bar at the bottom of the screen (or)
* Click on the track changes icon in the reviewing toolbar (or)
* CTRL+SHIFT+E

Whenever you open a Word attachment from an email does it always open in the annoying "reading layout" view? Here are a few steps on how to prevent it from happening in the future:

To return to the normal print layout view , click Close on the Reading Layout toolbar. You can also press ESC or ALT+C to exit reading layout view.

To prevent reading layout view from opening automatically go to the Tools menu, click Options, then click the General tab, and then clear the Allow starting in Reading Layout check box.

The Standard and Formatting toolbars can share one row in later versions of Word, or they can be displayed on two rows, as in the older versions. Also, the menus can show a basic set of commands, with the recently used commands shown first, or you can show all commands.

1. Choose Customize from the Tools menu.
2. Click on the Options tab.
3. Use the check boxes to make your selections.

You can use sections to vary the layout of a document within a page or between pages.

Just insert section breaks to divide the document into sections, and then format each section the way you want. To create sections and section breaks:

1. Place the cursor where you want the section to begin.
2. Choose Break from the Insert menu.
3. Under Section break types, click the option that describes where you want the new section to begin.

Once you have sections defined, then commands that ordinarily would affect the whole document can be applied only to the current section. For example, the Page Setup command (on the File menu) has an Apply to: list the allows you to select This Section, This point forward, or Whole document.

Click on the Track Changes icon in the Reviewing toolbar to turn on the Track Changes feature.

Select the word and delete it

Two things will happen in Web, Print Layout and Reading Views:

* A bar will appear at the beginning of the sentence indicating an edit in that line of text.
* The deletion will be in a balloon located in the right margin.

Or if you are in the Normal or Outline Views:

* A line will appear at the beginning of the sentence indicating an edit in that line of text.
* The word will change color and have a line through it.

There are several places to look to turn off Word's various automatic features:

1. Choose AutoCorrect (or AutoCorrect Options) from the Tools menu, then click on the AutoCorrect tab.
2. Clear the check boxes for the AutoCorrect items that you want to disable.
3. Do the same for the AutoFormat As You Type tab.
4. On the AutoText tab, clear the Show AutoComplete tip check box.
5. Choose Options from the Tools menu, then click on the tabs and clear any check boxes for features that you want to disable. For example:

* Edit tab (Tabs and backspace set left indent).
* Spelling & Grammar tab (Check spelling as you type and Check grammar as you type). When these features are on, spelling and grammar that Word does not recognize are underlined with wavy red and green lines.