Microsoft Outlook Interview Questions And Answers
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Sharpen your MS Outlook interview expertise with our handpicked 43 questions. Each question is designed to test and expand your MS Outlook expertise. Suitable for all experience levels, these questions will help you prepare thoroughly. Download the free PDF to have all 43 questions at your fingertips. This resource is designed to boost your confidence and ensure you're interview-ready.
43 MS Outlook Questions and Answers:
MS Outlook Job Interview Questions Table of Contents:
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1 :: How to send an email to a list of people but have only one person's name at a time show on the 'to" field?
Put all the user in BCC.
2 :: How to do when all mail in sent item folder shows my name?
In Outlook 2003
View >> Arrange By>> Current View>>Sent To
In Outlook 2007
View >> Current View >> Sent To
In Outlook 2010 , 13 Or 2016
Tab View >> Button Change >> Sent To
View >> Arrange By>> Current View>>Sent To
In Outlook 2007
View >> Current View >> Sent To
In Outlook 2010 , 13 Or 2016
Tab View >> Button Change >> Sent To
3 :: What is Outlook?
Microsoft Outlook is the name of a software program that combines your e-mail, calendar, meetings/appointments, contacts, address book and tasks. The calendaring function in Outlook will replace Meeting Maker this summer. At globalguideline, Outlook/Exchange is called the globalguideline Connect Service. Exchange is the server and Outlook is the client installed on each users workstation.
4 :: How to empty the trash and remove deleted items?
Tools > Options > "Other" Tab > Check "Empty the Deleted Items folder upon existing"
When your mail is deleted it goes into the Deleted Items folder which is similar to your trash in Eudora. The major difference is, once you empty your deleted items it will be recoverable for 14 days. Anything that's been deleted for 14 days can no longer be recovered.
When your mail is deleted it goes into the Deleted Items folder which is similar to your trash in Eudora. The major difference is, once you empty your deleted items it will be recoverable for 14 days. Anything that's been deleted for 14 days can no longer be recovered.
5 :: How to create an address book?
If you highlight any email address and right click it, you will get a context menu. On that menu select Add email address to contact list.
When in the Contact window, you might have several contacts. There is one address book in your Personal Folder and there is one for main Mailbox, which also will be available to you in the Web client. So your address book can follow you.
When in the Contact window, you might have several contacts. There is one address book in your Personal Folder and there is one for main Mailbox, which also will be available to you in the Web client. So your address book can follow you.
6 :: How to customize the view of my mailboxes?
Edit columns Add / Remove Field: View > Current View > Customize Current View > Fields > Add / Remove Fields.
Find items size of a folder:
Select the folder, number of items show at the left bottom corner.
Find Folder size:
Right click the folder to select Properties, click "Folder size" at General Tab.
Find items size of a folder:
Select the folder, number of items show at the left bottom corner.
Find Folder size:
Right click the folder to select Properties, click "Folder size" at General Tab.
7 :: What is timeframe for conversion?
The Library will be converted this Spring. One weekend early this summer, email and calendaring will be unavailable while data from Meeting Maker is brought over into Exchange. The Meeting Maker system will then be shutdown and that Monday you will begin using calendaring in Outlook. Until then, all meetings should originate in Meeting Maker. To ensure a smooth transition, everyone must be on Exchange prior to June 1.
8 :: How to change the font?
✰ The default Message Font is 11-point Caliber. To change the default font for new messages: Tools > Options > Mail Format > Stationery and Fonts > Personal Stationery > New mail message > Font
✰ To change Mail List Font: View > Current View > Customize Current View > Other Settings > Column Font
✰ To change Mail List Font: View > Current View > Customize Current View > Other Settings > Column Font
9 :: Where is mailboxes in Outlook?
You will have a main mailbox and a set of personal folders. The main mailbox contains items that are stored on the server. The personal folders live on the local machine.
10 :: Tell me is there a space limitation on the Exchange Server?
Yes. The quota is 1GB. You will receive a warning when the total space of your mailboxes reaches 750MB. At 1GB you cannot send email and at 1.25GB you cannot send or receive email. You can keep as much email as you want in your locally saved email folders.
11 :: How much mail can be stored in each mailbox?
The recommendation is 5000 messages per folder.
12 :: How to determine how much space I've used on the exchange server?
Right click the Mailbox icon in the folder list, click Properties, then click the Folder Size button in the Properties dialog form. Clicking on the Server Data tab will show you how much space your e-mail is currently using.
13 :: How to delete mail?
You can delete one message or many messages. Select the message(s) you want to delete and click the Delete Mail icon or press the Delete key on your keyboard.
14 :: How to setup a group list?
Click the New Button > Distribution List > Select New Member > Search in Contact
15 :: How to create Stationery?
Create a New Template:
File > New > Mail Message (Ctrl+Shift+M) > Enter Content > Click MS Button > Save As > Save As Type (Outlook Template) > File Name > Save.
By default, the Template saves in c:Documents and SettingnetidApplication dataMicrosoft templates.
To use the template: Tools > Forms > Choose Form > Look in > User Templates in the System > Browse to the template that you saved and Open it.
File > New > Mail Message (Ctrl+Shift+M) > Enter Content > Click MS Button > Save As > Save As Type (Outlook Template) > File Name > Save.
By default, the Template saves in c:Documents and SettingnetidApplication dataMicrosoft templates.
To use the template: Tools > Forms > Choose Form > Look in > User Templates in the System > Browse to the template that you saved and Open it.
16 :: How to create a Signature?
Options > Mail Format > Signature or Click the signature icon when composing the message.
✰ Type the signature name
✰ Type in the signature content
✰ Select the Default Signature for New messages and for Reply/Forwards.
✰ Type the signature name
✰ Type in the signature content
✰ Select the Default Signature for New messages and for Reply/Forwards.
17 :: How to enable automatic spell checking?
Tools: > Options > Spelling Tab > check "Always check spelling before sending"
18 :: How to configure the google directory so I can find email addresses?
Click the Tools menu > Account Settings > Address Books > New > Internet Directory Services (LDAP) > Next > Server Name : directory.google.com; > More settings > Connection Tab: Display Name : google LDAP; : PORT: 339 > Search Tab: Search Time out: 60; Search max: 100; Search Base: Customer: o=google.com; uncheck Enable Browsing > OK > Next > Finish
19 :: Can to set up filters like I did in eudora?
Yes. In Outlook they are called Rules. To start making a rule, go to Tools > Rules and Alerts. The dialog box that opens displays a list of rules. Click New to start a new rule and use the wizard to specify criteria and actions. You can create a rule that moves your mail into a folder. This will keep your inbox from growing too large and help organize your mail.
20 :: How to create folders to organize my mail?
To do this right-click either your main mailbox or personal folder list. Select New Folder. Name the Folder and click OK.
To move mail into the folder simply click and drag it into the folder. Ctrl + Click lets you select multiple messages that aren't necessarily next to each other and Shift + Click lets you select a series of messages.Then you can drag and drop those messages into the new folder.
To move mail into the folder simply click and drag it into the folder. Ctrl + Click lets you select multiple messages that aren't necessarily next to each other and Shift + Click lets you select a series of messages.Then you can drag and drop those messages into the new folder.
21 :: Is it possible to print selections of text rather than entire messages?
You will need to copy and paste the text into a new message or another program.
22 :: How to search for text within a message?
Open the message. (This cannot be done while in the preview pane). Press F4 to bring up the search dialog box or Click Find (the binoculars icon). Enter your search criteria.
23 :: How to set an out of Office message?
Outlook allows you configure Out of Office messages with start and end dates. So you don't have to remember to shut off your auto reply when you return. It can be configured from the Outlook client or from the web. It replaces the Email Account Management Tools.
✰ On the Tools menu, click Send out of Office Auto-Replies.
✰ Click Only send during this time range.
✰ Choose your date range and type your message and click ok.
✰ In the Auto-reply only once to each sender with the following text box, type the message that you want to send while you are out of the office.
✰ On the Tools menu, click Send out of Office Auto-Replies.
✰ Click Only send during this time range.
✰ Choose your date range and type your message and click ok.
✰ In the Auto-reply only once to each sender with the following text box, type the message that you want to send while you are out of the office.
24 :: How to print selected text?
If the e-mail message is in the HTML format, print the message from Internet Explorer.
1) Open the e-mail message.
2) On the Ribbon, click Other Actions, and then click View in Browser.
Note:
If the Microsoft Office Outlook dialog box appears, click Yes.
The message is displayed in Internet Explorer.
1) Select the text that you want to print.
2) On the File menu, click Print.
3) In the Print dialog box, click Selection in the Page Range section, and then click Print.
1) Open the e-mail message.
2) On the Ribbon, click Other Actions, and then click View in Browser.
Note:
If the Microsoft Office Outlook dialog box appears, click Yes.
The message is displayed in Internet Explorer.
1) Select the text that you want to print.
2) On the File menu, click Print.
3) In the Print dialog box, click Selection in the Page Range section, and then click Print.
25 :: What is HTTP Protocol?
The HTTP (Hyper Text Transfer Protocol) is not a protocol dedicated for email communications, but it can be used for accessing your mailbox. Also called web based email, this protocol can be used to compose or retrieve emails from an your account. Hotmail is a good example of using HTTP as an email protocol.
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