Supervisory Interview Preparation Guide

Download PDF

Unwanted cost cutting measures are very important not only during recession period but also required for normal course of business.

We have followed measures:
-Removed number land line phone connection provided on sharing basis i.e., 1 each to 4 employees.
-Re-fixing mobile allowance to lower limit.
-Switching off the lights during the lunch time.
-Switching off the ACs every 2 hours once for next 2 hours.
-Cut down the unwanted travels.
If it is business call then meeting to be conducted on VC to extent possible.
-Reducing the undesired stocks.
-Re-negotiated prices with vendor.

Developments in computer technology and especially the introduction of the PC meant that it was possible for "ordinary people" to gain access to a definite system. That is an accounting system that does it all. From the first DOS-based accounting systems such as PcPlus to today's Internet-based accounting systems such as e-conomic using SaaS (or cloud computing) as a model for the distribution of accounting systems.

An accounting information system (AIS) is the system of records a business keeps to maintain its accounting system.

Technical Competence
Accounting supervisors must demonstrate technical competence, with qualifications and a level of experience that meet the requirements of the job. Some positions require a degree with a major in accounting or a related subject such as finance or business administration.

Communication
Good communication skills are essential to an accounting supervisor. They must be able to present complex financial information in a form that is understandable to non-specialists. They must be capable of communicating information orally and in the form of presentations or written reports.

Accuracy
The ability to work with accuracy is vital. The accounting team is responsible for the successful management of a company’s income and expenses. Failure to maintain accurate records increases the risk of poor financial performance. Lack of accuracy could also lead to penalties if a company’s accounting standards do not comply with industry regulations.

Analysis
Accounting supervisors need excellent analytic skills. They must be able to interpret financial data and make recommendations based on their findings. The management team makes important operational and investment decisions based on the accounting team’s reports and recommendations.

Control
Accounting supervisors need a good sense of control. They must be able to quickly identify potential problems in cash flow or budget overruns that could put the company’s financial position at risk.

Please share your answers

Overtime costs, work should be carried out during normal working hours purchases of goods should be done after evaluating prices from at least three suppliers

Telephone costs should be monitored through the voice recording system.


Cashflow position should be monitored to avoid overdraft charges fuel coupons should be signed for and all pool cars mileage should be recorded to and from work.

The store supervisor is responsible for setting weekly sales goals and objectives and implementing strategies to see they are met. He will work the cash register when needed and change signage in the store to reflect any in-store promotions.

The store supervisor must be involved in all aspects of inventory. He must order new product when necessary, arrange for receipt of shipments, unloading and organizing of goods and merchandising once everything is unpacked. He must order supplies for the store and keep meticulous records so every product is accounted for and the store remains within budget.

Whether it is a clothing store, electronics store, book store or a hardware store, all stores have one thing in common: a store supervisor. The supervisor's overall function is to ensure smooth operation of the store as a whole. His duties can vary depending on the nature of the business, but there are several that are common to all supervisory positions.

In the process of working up to the financial statements, accountants post balances in a number of temporary accounts, such as revenue and wage expenses, which must be emptied before the next accounting cycle begins. The next step in the accounting cycle is to make various closing entries to ledger accounts by moving their balances to owners' equity accounts. Balances in the revenue account, for example, can be moved to the retained earnings account, leaving the revenue account with a zero balance on which to begin recording new sales.

The next step in the accounting cycle is to create financial statements for internal and external uses. Financial statements – a collection of a balance sheet, income statement and cash-slow statement – rely on information developed throughout all of the previous steps, but especially on the adjusted trial balance.

Balance sheets pool accounting records on assets, liabilities and owners' equity to shed light on a company's holdings. Income statements compare sales revenue and other income to expenses to calculate net profit. Cash-flow statements take non-cash income and expenses out of the equation to shed light on a company's cash position.

The next three steps in the accounting cycle are creating a trial balance, making adjusting entries and preparing an adjusted trial balance. A trial balance uses information from the general journal to create a mock balance sheet in an attempt to balance assets with liabilities and equity accounts. Next, accountants make adjusting entries to rectify non-cash accruals and deferred expenses, such as depreciation and amortization, based on the information contained in the trial balance. After making the appropriate journal entries to adjust for non-cash items, accountants prepare an adjusted trial balance which more accurately reflects the flow of assets for the period.

Steps three and four involve making individual journal entries for each transaction, then posting all new journal entries to the general ledger. Making individual journal entries relies on the raw transaction data gathered in the previous steps.

After posting journal entries for a specific period of time, such as a day or a week, accountants transfer all journal entries to the general ledger – a running total of account balances. This step relies directly on the journal entries made in the previous step.

The first two steps in the accounting cycle – identifying and analyzing transactions -- depend on data from primary transaction sources, such as cash register tapes and cashiers' daily reports. Sales information is routed from sales outlets directly into the accounting department, where an accounting clerk performs the next two steps in the process.

The accounting cycle takes accountants through ten distinct steps, each of which depends on information generated in the previous step. The accounting cycle is continually repeated, with the final results of each iteration resulting in a comprehensive set of financial statements. Small business accountants should have a thorough understanding of the accounting cycle, including how each step in the cycle affects the next, before taking on responsibility for an accounting system.

A supervisor must be familiar with the companys accounting system and all sub-system in order to provide assistance to his / her sobordinates.

Being in leader-ship position means getting bit away from the tasks at transaction level but retaining the ability and vigour to deep dive into the details if the situation warrants. This is lot more relevant for people who join organizations directly in leadership positions. While being a role model in all aspects of soft skills (which includes not just communication but other aspects like time management, conflict managment and also people engagement initiatives), being a TL / Supervisor essentially means NOT to lose touch with the transactions completely !!

However, those who get promoted from lower levels have a different type of problem !! Getting used to prioritizing the learning and experimenting the wide range of soft skills which were not so important until now AND getting out of comfort zone becomes important for this category.

please share your answer.

Accounting errors could happened from a wrong posting, wrong figure, or even something missing not posted, accuracy and follow up on the routine work is required to avoid those problems affect accounting work and other bills related to the customers or vendors.

An office manager who handles HR would be considered multitalented. But does that necessarily mean it's the best way to use that person's time? You could be opening yourself up to problems, too, if the person isn't properly trained. Here are some criteria that will help you decide.

Please share your answers.