Common SAP Modules Interview Preparation Guide

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ou can generate a list of open items from the information systems menu option: * General Ledger: Information system ® General ledger reports ® Line items ® General ledger line items ® G/L line items, list for printing. * Accounts Receivable: Information system * ® Reports for accounts receivable ® Customer items ® List of customer open items for printing. Accounts Payable: Information system ® Reports for accounts payable ® Vendor items ® List of vendor open items for printing

There are 2 ways through which you can see the reference of the documents.
1) Through Document Flow
2)Enter the delivery-> Go at the item level and select TAB PREDECESSOR DATA tab and you can see the reference order number.

101 – GR in unrest. use 103 – GR in Blocked stock 105 – Release from Block to Unrest. use stock. 122 – Return to vendor from unrest. use stock. 124 – Return to vendor from blocked stock 301 - Plant to Plant tfr. 309 – Material to Material tfr. 311 – Tfr. from stg loc to stg loc 261 – Issue for consumption. 411 – Taking consignment stock into own stock. 551 – Withdrawal for scrapping.

A scheduling agreement can be made for Consignment, Subcontracting and stock transfer. A contract, also known as a blanket PO, can be made for standard items and can be restricted to a Value or QTY.

Based on the calculation schema of that condition and based on access sequence assigned to it.

This activity involves- Master data upload for objects like customer masters including partner function assignment, customer material info, pricing, outputs and credit masters.

Profit Centre Accounting:The following data can be passed on in Profit Center Accounting * Costs (assessment and/or distribution) * Revenue and sales deductions (assessment and/or distribution) * Balance sheet items (distribution) For this purpose, it is necessary to define cycles containing rules for finding sender-receiver relationships. Related Activities in Controlling * Definition of actual assessment cycles * Definition of plan assessment cycles * Definition of actual distribution cycles * Definition of plan distribution cycles Internal Orders Internal orders are normally used to plan, collect, and settle the costs of internal jobs and tasks. The SAP system enables you to monitor your internal orders throughout their entire life-cycle; from initial creation, through the planning and posting of all the actual costs, to the final settlement and archiving: Features * You can use master data to assign certain characteristics to your internal orders, which enables you to control which business transactions can be used with the internal order. * Internal order planning enables you to roughly estimate the costs of a job before the order starts and to make an exact calculation at a later date. You can choose between various planning approaches to compare the effectiveness of different methods. * You can assign and manage budgets for internal orders. * You apply the actual costs incurred by a job to your internal orders using actual postings. In Financial Accounting, you can assign primary cost postings (such as the procurement of external activities and external deliveries) directly to internal orders. * In period-end closing you can use various different allocation methods (for example, overhead costing) to allocate costs between different areas of Cost Accounting. Order settlement enables you to transfer the costs incurred by an order to the appropriate receivers. * The information system for internal orders enables you to track planned and assigned costs on your orders in each stage of the order life-cycle.

Full life cycle implementation means implementing the project start from requirement gathering, analysis, solution desion, mapping, implementing according to ASAP methodology.

Price determination process: Create a Price schema Add a condition type if required Asssign Access sequence to the condition type. Create a condition table and specify flds required. Create a cond. rec. The price schema for the particular mat. has a cond type. This pricing will trigger the Price determination process. Basically the access sequence assigned to the cond type will search the cond table to find the particular cond. rec. and determin the price.

Various activities in SAP MM are :
Inventory,
Warehouse,
Purchasing,
Vendor evolution,
Invoice varification, etc.

1) pre-sales activity -inquiry,quotation
2) sales-order,
3) inventory sourcing,
4) delivery,
5) pgi,
6) invoicing

In MM 1.Stock overview for a period can be done by Tcode-MB5B -further giving details like storage location,Plant,Material code,Date.. 2.Stock as on date can be viewed by using Tcode-MMBE-further giving details like storage location,Plant,Material code.mail

- RFQ/Quotation
- Purchase requisition
- Purchase order
- Master data (Info record, Source list, Conditions, Vendors etc.)v
- Outline agreements

Condition type has an access sequence assigned to it which determines which tables to access for data and in what sequence. This has a sequence of table based on the most specific to most generic. It can be used for any new condition type creation.

The pricing procedure assigned to a vendor has a calculation schema attached to it. This schema defines the various conditions’ pre-requisite, calculation & sequence in the PO. Generally, only one type of pricing procedure is followed for all the vendors.

- Consignment stock
- vendor
- Components provided to vendor
- Project stock
- Consignment stock
– customer
- Pipeline material
- Orders on hand

- Standard
- Pipeline
- Consignment
- Subcontracting

Consignment stock is the material which is lying in the premises but is not owned by the company. It has no value assigned to it until it is taken into own stock. Once it is used in production or to be sold, it is taken into own stock.

Consignment cycle is similar to a standard purchase cycle. The difference it that no accounting document is created at the time of goods receipts only QTY is updated. It is settled once the same is utilized.

When the material is sent for subcontracting i.e. some value addition, it is converted into a different material. It needs a BOM to define the components of the finished item being received.

The scrap or the process loss can be adjusted while doing a quality inspection of the material received after subcontracting.

Byproducts can be taken care of by defining them in the BOM

Listing and exclusion is used in chemical and pharma industries for ex:-Particular customer is not having a valid license of selling some chemical/Medicines and he is ordering the same. in this case listing and exclusion is useful

Schema : TC00

SAP is the integration of all the modules and the topics are very relevant to each other because basically its management skillsetgroup. From manufacturing the product/goods/services to reaching the customer. All the transaction process is depending on sales area, sales doc, item proposals, shipping, delivery and billing.