Microsoft Word Interview Preparation Guide
Elevate your MS Word interview readiness with our detailed compilation of 57 questions. Each question is crafted to challenge your understanding and proficiency in MS Word. Suitable for all skill levels, these questions are essential for effective preparation. Download the free PDF to have all 57 questions at your fingertips. This resource is designed to boost your confidence and ensure youre interview-ready.57 MS Word Questions and Answers:
1 :: Can I make my own toolbars in MS Word?
Yes! To make your own toolbar:
1. Choose Toolbars from the View menu.
2. Select Customize.
3. Click on the Toolbars tab, then click on the New button.
4. Give the toolbar a name.
You can also choose to make this toolbar available to the Normal template (all documents) or the current document only. A small toolbar palette will appear on the screen. Click on the Commands tab, select a Category, then drag the commands you want onto your new toolbar.
1. Choose Toolbars from the View menu.
2. Select Customize.
3. Click on the Toolbars tab, then click on the New button.
4. Give the toolbar a name.
You can also choose to make this toolbar available to the Normal template (all documents) or the current document only. A small toolbar palette will appear on the screen. Click on the Commands tab, select a Category, then drag the commands you want onto your new toolbar.
2 :: Can I add or remove items from the menus in MS Word?
Sure. To remove menu items:
1. Choose Toolbars from the View menu.
2. Select Customize.
3. Once the Customize dialog box is open you can drag unwanted items off of any of the menus.
To add a command to a menu:
1. Click on the Commands tab.
2. Select a Category, then drag the command you want onto any of the menus.
To restore a menu to its original setup, follow the steps above, but right-click on the menu you want to restore and select Reset.
1. Choose Toolbars from the View menu.
2. Select Customize.
3. Once the Customize dialog box is open you can drag unwanted items off of any of the menus.
To add a command to a menu:
1. Click on the Commands tab.
2. Select a Category, then drag the command you want onto any of the menus.
To restore a menu to its original setup, follow the steps above, but right-click on the menu you want to restore and select Reset.
3 :: Can I use the SHOW menu to remove revisions from a document in MS Word?
NO! When you remove the checkmarks by the items in the SHOW menu, it just hides the revisions. The revisions will show up the next time that the document is opened either by yourself or by the reviewers.
There is only one way to remove revisions and comments and that is by accepting or deleting them.
There is only one way to remove revisions and comments and that is by accepting or deleting them.
4 :: How can I find out what the buttons on the toolbars do in MS Word?
Choose What's This? from the Help menu. The mouse pointer will turn into a pointer with a "?" symbol. Click on any button (or any other element or object on the screen) and Word will give you some information. Also, Shift+F1 will turn on the What's This? feature.
5 :: The Speller would not check my spelling. What happened?
If all or part of your document gets flagged as being in a language for which you do not
have a dictionary installed, the Speller skips over those parts. Also, it appears that Word
will sometimes flag documents created by other programs for "no proofing". If Word will not
check your spelling, make sure the Speller is using the English dictionary and that none of
the text is flagged for proofing in another language (or not at all):
1. Select the entire document
2. Choose Language from the Tools menu, then choose Set Language.
3. Select U.S. English.
4. Make sure the Do not check spelling and grammar check box is NOT checked.
5. Click OK.
1. Select the entire document
2. Choose Language from the Tools menu, then choose Set Language.
3. Select U.S. English.
4. Make sure the Do not check spelling and grammar check box is NOT checked.
5. Click OK.
have a dictionary installed, the Speller skips over those parts. Also, it appears that Word
will sometimes flag documents created by other programs for "no proofing". If Word will not
check your spelling, make sure the Speller is using the English dictionary and that none of
the text is flagged for proofing in another language (or not at all):
1. Select the entire document
2. Choose Language from the Tools menu, then choose Set Language.
3. Select U.S. English.
4. Make sure the Do not check spelling and grammar check box is NOT checked.
5. Click OK.
1. Select the entire document
2. Choose Language from the Tools menu, then choose Set Language.
3. Select U.S. English.
4. Make sure the Do not check spelling and grammar check box is NOT checked.
5. Click OK.
6 :: How do I tell the Speller to skip the parts of my document that are not in English in MS Word?
1. Select the block of text you want the Speller to skip.
2. Choose Language from the Tools menu, then choose Set Language.
3. Check the Do not check spelling and grammar check box.
4. Click OK. When the Speller is finished, you'll see the message: The spelling and
grammar check is complete. Text marked with "Do not check spelling and grammar" was skipped.
2. Choose Language from the Tools menu, then choose Set Language.
3. Check the Do not check spelling and grammar check box.
4. Click OK. When the Speller is finished, you'll see the message: The spelling and
grammar check is complete. Text marked with "Do not check spelling and grammar" was skipped.
7 :: How can I change settings, turn features off or on, and alter the way Word behaves in MS Word?
Most of these settings are on the Tools menu. The Options command will display a screen that contains several tabs where you can make all sorts of changes that affect Word's behavior. The Customize command allows you to change Word's menus and toolbars. The View menu has some options for changing the appearance of the Word screen.
The rest of the answers in the Word Annoyances section and in the Word Screen section cover a number of the various ways you can customize Word and alter its behavior.
The rest of the answers in the Word Annoyances section and in the Word Screen section cover a number of the various ways you can customize Word and alter its behavior.
8 :: How do I create a Table of Contents in MS Word?
Word has a feature that will generate a table of contents for your document. However,
you must format your chapter or section headings with certain "heading styles" that Word
uses to determine the text for the table of contents entry, as well as the page number where that section or chapter begins. To mark a chapter or section heading so it will appear in your table of contents:
1. Select the chapter or section heading.
2. Choose Heading 1 from the Styles list on the Formatting toolbar.
For subheadings, choose Heading 2, Heading 3, etc.
When you have finished typing your document, you can generate your table of contents:
1. Place the cursor where you want to insert the table of contents.
2. Choose Index and Tables (or Reference, then Index and Tables) from the Insert menu
3. Select Table of Contents tab, then and select the style you want.
4. Choose OK to insert the table of contents into your document.
If you edit your document after creating the table of contents, you will have to update it:
1. Click to the left of the table of contents you want to update.
2. Press F9.
Note: When you update the table of contents, any text or formatting you added to the finished index or table is lost.
you must format your chapter or section headings with certain "heading styles" that Word
uses to determine the text for the table of contents entry, as well as the page number where that section or chapter begins. To mark a chapter or section heading so it will appear in your table of contents:
1. Select the chapter or section heading.
2. Choose Heading 1 from the Styles list on the Formatting toolbar.
For subheadings, choose Heading 2, Heading 3, etc.
When you have finished typing your document, you can generate your table of contents:
1. Place the cursor where you want to insert the table of contents.
2. Choose Index and Tables (or Reference, then Index and Tables) from the Insert menu
3. Select Table of Contents tab, then and select the style you want.
4. Choose OK to insert the table of contents into your document.
If you edit your document after creating the table of contents, you will have to update it:
1. Click to the left of the table of contents you want to update.
2. Press F9.
Note: When you update the table of contents, any text or formatting you added to the finished index or table is lost.
9 :: Can I see how my document will look if I accept or delete the changes in MS Word?
Yes, there are several options on the reviewing toolbar for previewing your doument.
Choose the options from the drop-down menu in the Display for Review box.
Choose the options from the drop-down menu in the Display for Review box.
10 :: How do I share a document with someone who does not have my version of MS Word?
1. Choose Save As from the File menu.
2. In the Save as type box, select the file type you want to use.
If you're not sure what file type will work (such as when you are sending a document to
someone else) choose Rich Text Format (*.rtf) or WordPerfect 5.1 for DOS (*.doc). All recent
word processing programs for Windows or Macintosh can read either of these formats. However,
the conversion is sometimes not perfect and any formatting Word cannot convert will be
discarded. See Can Word open WordPerfect files? for some related information.
2. In the Save as type box, select the file type you want to use.
If you're not sure what file type will work (such as when you are sending a document to
someone else) choose Rich Text Format (*.rtf) or WordPerfect 5.1 for DOS (*.doc). All recent
word processing programs for Windows or Macintosh can read either of these formats. However,
the conversion is sometimes not perfect and any formatting Word cannot convert will be
discarded. See Can Word open WordPerfect files? for some related information.