Technical Editor Question: Download Technical Editor PDF
Explain me a cover letter/cover memo/cover email for your author when you return a document? If so, what does it contain?
Answer:
_____No, I don’t provide a cover letter/cover memo/cover email.
__X___Yes, I do. It typically contains (select all that apply):
______A reminder of which document I worked on
______One or more compliments
______A prioritized list of what the author needs to do
______My contact information
______Other:____X____________________________
The first time I return a manuscript to an editor (exclusively by e-mail these days), I practice expectations management: I remind them that I edit heavily for all my authors, and that we must work together to produce the final result. I don't remind them what document I worked on, other than in the subject line of an e-mail message; this is obvious when they open the Word file. I don't generally provide direct compliments, since after seeing a page drenched in red ink (or the track changes equivalent), that would seem deceptive at best. My comments are always designed to be helpful rather than critical, and the extent of my engagement with the authors thoughts (as made tangible in the document) makes it clear that I enjoyed reading it and spent time thinking about it. Authors really do appreciate that. My comments embedded in the manuscript explain what the author needs to do; I don't provide any additional advice on priorities unless something truly merits special attention and requires repetition to reinforce that need. Contact information is always there at the bottom of the e-mail as standardized boilerplate.
__X___Yes, I do. It typically contains (select all that apply):
______A reminder of which document I worked on
______One or more compliments
______A prioritized list of what the author needs to do
______My contact information
______Other:____X____________________________
The first time I return a manuscript to an editor (exclusively by e-mail these days), I practice expectations management: I remind them that I edit heavily for all my authors, and that we must work together to produce the final result. I don't remind them what document I worked on, other than in the subject line of an e-mail message; this is obvious when they open the Word file. I don't generally provide direct compliments, since after seeing a page drenched in red ink (or the track changes equivalent), that would seem deceptive at best. My comments are always designed to be helpful rather than critical, and the extent of my engagement with the authors thoughts (as made tangible in the document) makes it clear that I enjoyed reading it and spent time thinking about it. Authors really do appreciate that. My comments embedded in the manuscript explain what the author needs to do; I don't provide any additional advice on priorities unless something truly merits special attention and requires repetition to reinforce that need. Contact information is always there at the bottom of the e-mail as standardized boilerplate.
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