Groupware Servers Question:

The groupware systems are easy to implement but due to lack of hardware and software knowledge they always have implementation issues that need to be reported and sorted out before collaborating or communicating. The issues involved are as follows:
1. Collection: The collection of all the files at one place need to be done to increase the possibility of having the files properly indexed.
2. Organization: The resources need to be properly indexed and organized to make the search faster in case of any query.
3. Management and Processing: The management of the resources needs to be done to allow the processing of new entries and replacing the old entries with the new one.
4. The function need to be transparent of the physical location where the users and search tools are deployed, this helps in making the communication more secure.